September 13th, 2023
The Hubbard Fire District is seeking qualified candidates to perform Board Clerk duties. This position requires approximately 20 hours per month.
Salary: $25-28 Hourly
Employee Benefits:There are no benefits associated with this position.
How to Apply: Submit an application, cover letter and resume to the Hubbard Fire District at PO Box 378 or by dropping it off at 3161 2nd Street in Hubbard. Application packets may also be submitted to Assistant Chief Michael Kahrmann at online at michael.kahrmann@hubbardfire.com. Application packets must be hand delivered or mailed and must be received no later than 4:00 pm on September 29, 2023.
Board Clerk Job Description
This position reports directly to the fire chief and is responsible for assisting in the oversight of the district’s financial operations. Job duties include but are not limited to:
- Semi-monthly QuickBooks payroll processing
- Quarterly payroll tax reporting
- PERS reporting and tracking
- Manage employee benefits
- New employee onboarding
- Monthly accounts payable and receivable processing
- Tracks budget expenditures
- Prepares monthly board agenda
- Attends monthly evening board meetings , responsible for recording board minutes
- Prepares monthly financial reports for board meetings
- Assists in the preparation of the fire district’s annual budget and presentation; including all state required budget forms and filings
- Conducts annual audits by working with outside auditing agency
- Performs additional administrative duties as directed by the fire chief
Qualifications & Skills
- Proficiency in using Quickbooks and Microsoft Word/Excel – Required
- Experience with processing payroll and tracking accounts payable and receivable – Required
- Experience in the preparation of public agency budget reporting forms – Preferred
- Experience in PERS reporting – Preferred
- Experience with employee benefits – Preferred
- Effective written and verbal communication skills – Required
- Ability to receive verbal instruction and provide accurate and prompt follow-up
Application and Selection Process
| Applications Available: | August 21, 2023 |
| Applications Due (not postmarked): | September 29, 2023by 4:00 pm |
| Application Review: | October 2-4, 2023 |
| Candidates Notified of Status: | October 6, 2023 |
| Candidate Interview | TBD |
| First Day of Work & Hours Worked: | Negotiated with candidate |
Hubbard Fire District Employment Policy
The Hubbard Fire District provides equal opportunities to all regardless of race, color, religion, sex, national origin, or disability. In addition to federal law requirements, the Hubbard Fire District complies with all state laws governing nondiscrimination. This policy applies to all terms and conditions of the contract including recruiting, selection, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.